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District Three Parliamentarian Page Colleen Duris, District Three Parliamentarian, will provide items of interest of a Parliamentary nature to Altrusans in District Three this biennium. If you have questions of a parliamentary nature, please send an email to the District Three Webmaster who will forward your question to the Parliamentarian. Answers to those questions may be posted on this page for all Altrusans in District Three. Or, you may find the Parliamentarian's email address on the District Three Roster which is password-protected to provide a level of security from spammers.
Motions to Accommodate Matters that a Members need to be Addressed or are Concerns At times a member of the assembly may need to bring to the chair’s attention matters that the member believes should be addressed or are of concern. The following are motions to accommodate those requests. Incidential Motions* Point of Order Rise and ask the chair about how matters are being handled, typically when the rules of assembly are being violated. The Chair makes the ruling. Point of Information Request the chair for information, either from the chair or another member of the assembly, relevant to business at hand. Parliamentary Inquiry A member asks a question of the presiding officer on parliamentary law and rules. The presiding officer gives an opinion, not ruling. Privileged Motion** Point of Privilege Request related to rights and privileges of members, takes immediate consideration due to urgency. The Chair must rule whether it is a question of privilege and urgent enough to interrupt business. Examples of type: “Rise to a question of privilege affecting/relating to assembly” or “personal privilege” (communication, accommodations, break needed, etc.) All above motions may be brought when another is speaking, do not require a second, are not debatable or amendable, chair responds and may not be reconsidered. *Incidential motions are made in response to a variety of situations that may arise during the consideration of a pending question. They must be resolved before business may continue. **Pivileged motions relate to the rights or privileges of the organization or individual members rather than to particular items of business. They are of such urgency that they are entitled to immediate consid
What Goes in Club Meeting Minutes? Keeping of the minutes is an important part of any organization….maintaining the history and accurate record of action. Robert’s Rules of Order provides guidelines for the recording of minutes:
Last Paragraph should state time of adjournment
Our Club bylaws call for a nominating committee to be appointed, 60 days prior to elections, to prepare a proposed slate of officers for the coming year. The proposed slate of officers is presented to the club in the following manner: Preferably, at least one meeting prior to the elections, the nominating committee is called upon to present their report. The chairperson of the committee will provide the report as follows: “Madam President, the nominating committee submits the following nominations: for President, Ms. A; for Vice President, Ms. B (and so on for each office, naming the nominees in the order in which the offices are listed in the bylaws)”. After the nominating committee has presented its report, and before voting takes place, the chair must call for further nominations from the floor. If a period of time has lapsed between the presentation of the slate of officers and the elections, then a recap of the slate should be presented before opening nominations from the floor. Nominations should be open for each office. Once the chair has announced that nominations are open, after either receiving additional names or hearing none, the chair will close nominations. Voting can either take place after each office’s nominations are closed or once all office’s nominations have been closed. Return to Top
When the assembly has heard enough debate and is ready take the vote, it can express that wish through a call of the “question”. Previous Question is the name given to the motion “to immediately close debate, stop amendment of the immediately pending question, and proceed to voting on the immediately pending question and such other pending questions as are specified”. Common forms of the motion include: “I call for (or call) the question” or “I move we vote now”. This is a subsidiary motion which is not in order when another has the floor, must be seconded, is not debatable or amendable and requires a 2/3rd vote. A 2/3rd vote is required since this motion denies the members a basic right of membership (debating the question). Commonly, when the “question” is called many go directly to the vote on the question. In fact, a vote must first be taken on whether or not the assembly wishes to “call the question”, which requires the 2/3rd vote. If the assembly votes affirmatively on the previous question then a vote is taken of the immediately pending question. If the assembly rejects the previous question motion, then the assembly returns to the previous debate. Return to Top
An amendment must be germane to be in order; it must be closely related to or have bearing on the subject of the main motion. It cannot introduce an independent question, but may be hostile to or even defeat the spirit of the original motion. An amendment comes in three main forms
After a Motion to Amend is made, seconded and debated, a vote is taken solely on the amendment. If it passes, then the original motion remains pending before the group as modified or as amended. The original motion as amended can then be discussed and put to a vote. A defeat of the amendment leaves the original motion as it was worded before the amendment. There is no limit to the number of amendments a motion may have. Return to Top
(adopted from NAP Education Committee Chairman – Connie M. Deford, PRP) After a member is recognized by the chair and obtains the floor, there are six steps in handling a motion. The first three steps bring the proposal before the assembly, and the last three steps complete its consideration. Step 1: A member makes a motion The words, “I move that” or “I move to” are used to begin the motion. Step 2: Another member seconds the motion. Without being recognized a member says, “I second the motion” or “I second it” or “Second”. A member does not have to be in favor of the motion to second it. Step 3: The chair states the motion. The chair usually says, “It is moved and seconded…[repeating the motion]” Step 4: Members debate the motion. The maker of the motion is entitled to speak first. Members may speak twice in debate for no more than ten minutes each time. No member has the right to speak a second time as long as any other member who has not spoken on that question wishes to speak. Step 5: The chair puts the motion to a vote. When no member is seeking the floor, or all rights in debate have been exhausted, or a motion to close debate (previous question) has been adopted, the chair puts the motion to a vote. Step 6: The chair announces the result of the vote. Announcing the result of the vote involves four steps: For example, the chair says “The ayes have it, the motion is adopted, and we will supply books to all elementary schools in our county. The next item of business it…” Return to Top
Program Meeting Call to Order Business Meeting Call to OrderHelpful hints:
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